Wednesday, July 23, 2014
From one bureaucrat to another. Of course the retention items are placed in archive boxes. Those boxes last a long time. They survived two agencies and two house moves. Not only are retention items placed in brown archive boxes, each box will be stacked according to Operating Procedure 703-02, Updated in 2006 with reference to Section 3, Paragraph 2, Subsections C and D. This reads that archive boxes must be stacked no higher than six (6) boxes in height. Failure to do so will result in a “no pick up” notice sent to your agency. In addition, all boxes must have file space within a range of 2 – 5 inches inside or the ability to easily place one’s hand inside the archive box. Boxes that do not leave appropriate space will be marked as “Non Deliverable” and cannot be filed and will be returned to the Agency. Failure to leave appropriate space in the archive box will result in a “Not Able to File” notice from the appropriate agency warehouse. All boxes marked Not Able to File will be returned to the sending agency. OK, some of that I made up, but there are indeed operating procedures for the storage of state archival boxes that include how high the boxes can be stacked. It is six boxes in height. And there is language about space within the box equal to a hand’s width. But as they say, deny it until there are pictures.
Speaking of pictures. I now have three boxes of photographs to sort through. If you knew me, my father, my grandfather, my aunt Thelma Myrtle, any of the traveling photographers who came our way between 1900 and 2013 or any member of my immediate family, there is a high statistical probability that somewhere in those three boxes I have a picture of you. Note: these three boxes do not include the photographs that have been labeled, filed and archived according to appropriate operating procedures and are identified and are stored in the closet. Therefore, I must research the appropriate operating procedures for archiving pictures. But more about that process later.